Executive Assistant to Chief Executive Officer

About the role

Spark AI is seeking a full‑time remote Executive Assistant to support its Chief Executive Officer. You will be the primary organizer of the CEO’s schedule, ensuring efficient time management across global time zones and handling all administrative aspects of the role.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings across multiple time zones, and coordinate travel arrangements.
• Prepare and organize meeting materials, take detailed notes, and distribute action items.
• Maintain clear communication between the CEO and internal/external stakeholders.
• Process expense reports accurately and on time.
• Handle confidential information with discretion and draft/review correspondence.
• Assist in presentation preparation and follow‑up tasks.
• Identify and resolve administrative bottlenecks and support executive projects.
• Provide general administrative assistance to enable the CEO to focus on strategic priorities.

Required profile

• Strong executive administrative support experience, preferably for C‑level leaders.
• Proficiency in diary management, calendar coordination, and prioritization of competing demands.
• Experience with document preparation, correspondence, and stakeholder coordination.
• Accurate expense‑report management.
• Excellent written and verbal communication with high attention to detail.
• High integrity, discretion, and reliability handling sensitive information.
• Comfortable working remotely using collaboration tools.
• Strong organizational and time‑management skills in a fast‑paced environment.
• Prior experience in technology, AI, or high‑growth settings is preferred.
• Associate’s or Bachelor’s degree in Business Administration, Communications, or related field, or equivalent experience.

Required skills

• Diary Management
• Expense Report Management
• Video Conferencing Tools
• Shared Document Platforms
• Project Management Platforms