Executive Assistant to Company Secretary

About the role

The Company Secretary requires a highly organized Executive Assistant to ensure the smooth operation of the Secretariat Office. You will provide comprehensive administrative support, manage schedules, coordinate meetings, and handle confidential correspondence.

Key responsibilities

• Maintain and organise the Company Secretary’s calendar, appointments and meetings.
• Prepare meeting agendas, record accurate minutes and follow up on action items.
• Draft, review and manage correspondence, reports and official documents.
• Coordinate communications with internal departments and external stakeholders.
• Maintain confidential records, files and corporate documents in line with privacy protocols.
• Arrange travel, accommodation and logistical support as needed.
• Handle incoming calls, emails and visitor coordination professionally.
• Assist in organising Board, Committee and management meetings, ensuring all documentation is ready.

Required profile

• 2 to 5 years of relevant administrative or executive assistance experience.
• Excellent communication skills and professional demeanor.
• Strong organisational abilities and attention to detail.
• Ability to handle confidential information with discretion.
• Proactive, multitasking and able to work in a fast‑paced environment.

Required skills

• Proficiency in MS Office