Executive Assistant to Senior Executives

About the role

Riphah International University is seeking an experienced Executive Assistant to support senior executives within its Research, Science, and Commercialization Institute. The role involves high‑level administrative support, coordination of meetings and travel, and preparation of critical documents while maintaining confidentiality.

Key responsibilities

• Manage and maintain complex executive calendars, appointments, and meeting schedules.
• Coordinate internal and external meetings, prepare agendas, materials, and ensure logistics are in place.
• Screen, prioritize, and respond to emails, phone calls, and correspondence on behalf of executives.
• Draft, review, and distribute official communications, letters, reports, and other business documents.
• Organise travel itineraries, accommodations, and transportation for executives.
• Prepare presentations, reports, minutes of meetings, and maintain confidential records.
• Track action items, follow up on pending tasks, and ensure timely completion.
• Act as primary liaison between executives and internal/external stakeholders.
• Support the planning and execution of executive meetings, conferences, board meetings, and special projects.

Required profile

• Proven experience as an executive or senior‑level administrative assistant.
• Exceptional organizational, multitasking, and time‑management abilities.
• Strong written and verbal communication skills with a professional demeanor.
• Ability to handle sensitive information with discretion and integrity.
• Self‑motivated, proactive problem‑solver capable of working independently under pressure.

Required skills

• Proficiency with office software (e.g., Microsoft Office).