Executive Assistant to Senior Management

About the role

We are looking for a highly organized Executive Assistant to support senior management in a fast‑paced shipping and logistics environment. The role demands proactive coordination, strong communication, and strict confidentiality while handling a variety of administrative tasks.

Key responsibilities

• Manage executive calendars, appointments, meetings and travel arrangements.
• Coordinate communication between senior leadership, internal departments, HR consultants and external stakeholders.
• Track business initiatives, deadlines and action items, ensuring timely follow‑up.
• Support marketing campaigns and corporate events by coordinating deliverables and timelines.
• Prepare presentations, reports, meeting minutes and professional correspondence.
• Screen and prioritize communications to maintain effective information flow.
• Maintain confidential records and sensitive business information.

Required profile

• Bachelor’s degree from a recognized university.
• 3–5 years of experience as a Personal or Executive Assistant supporting senior leadership.
• Experience in shipping, logistics, freight forwarding or related industries is preferred.
• Excellent verbal and written communication skills.
• High level of discretion, professionalism and attention to detail.

Required skills

• Proficiency in Microsoft Office Suite.
• Proficiency in Google Workspace.

What we offer

• Direct exposure to senior leadership and strategic decision‑making.
• Opportunities to work on corporate events, business initiatives and marketing projects.
• Professional growth within a dynamic logistics organization.
• Competitive compensation package and career development opportunities.