Executive Assistant to the CEO and MD (FinTech)

About the role

Aetheria Group is recruiting an Executive Assistant for an established international FinTech closely affiliated with the group, which has operated for 23 years and is headquartered in London with offices in Cyprus and F-11, Islamabad. The role is based in the F-11 office, full-time, Monday to Friday, 12:30–21:30 PKT (UK business hours), and supports the CEO and Managing Director across UK, Cyprus and Pakistan time zones.

Key responsibilities

• Manage complex diaries across three time zones, prioritise competing demands and protect the executives' time
• Triage executive inboxes, draft replies and escalate important matters
• Organise meetings end to end, including agendas, briefing packs, logistics, minutes and action tracking
• Arrange travel and itineraries and process expenses accurately
• Draft, edit and proofread correspondence, reports, presentations and board papers to a high standard of British English
• Produce documents in Word, Excel and PowerPoint
• Represent the leadership team professionally with clients, partners and colleagues
• Track actions and deadlines, coordinate projects, events and company social events, and keep information flowing between London, Cyprus and Islamabad
• Maintain secure filing and records, and handle sensitive commercial, financial and personnel information with discretion

Required profile

• Bachelor's degree or above
• At least five years' experience as an Executive Assistant or in an equivalent role supporting senior executives, ideally at board or C-suite level
• Excellent written and spoken English with impeccable grammar
• Strong organisation, attention to detail and composure under pressure
• Integrity, discretion and the initiative to anticipate needs
• Full-time availability from the F-11 office during UK-aligned hours
• Desirable: experience supporting UK-based or international executives, financial services or FinTech experience, board support including minute-taking, Google Workspace or project management tools

Required skills

• Advanced Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
• Ability to learn new systems quickly

What we offer

• Competitive salary reflecting experience
• Registration in the EOBI pension scheme with employer contributions
• Paid annual leave, sick and casual leave
• Training and development
• Modern office in F-11 with a 20% staff discount on food and drink at the rooftop restaurant and lounge
• Regular company social events and close working with senior leadership

To apply, submit your CV and a 300-word covering note via LinkedIn, describing how you supported a senior executive through a demanding period. Applications are reviewed as they arrive and may close early; the process includes face-to-face and online interviews in English, possibly with a practical exercise.