Executive Assistant to Vice President

About the role

The Executive Assistant to the Vice President provides high‑level administrative support to ensure the VP’s daily operations run smoothly. This position requires discretion, strong communication, and the ability to juggle multiple priorities in a fast‑growing professional services environment.

Key responsibilities

• Manage the VP’s calendar, schedule meetings, appointments, and travel, and resolve conflicts.
• Draft, review, and handle correspondence, screen communications, and act as the first point of contact for the VP’s office.
• Organise internal and external meetings, prepare agendas, take minutes, track action items and follow up.
• Prepare presentations, reports and briefing documents; maintain digital and physical filing systems.
• Coordinate domestic and international travel, including itineraries, visas and accommodations.
• Handle expense reports, reimbursements and procurement requests with full confidentiality.
• Support ad‑hoc projects and special tasks as assigned by the VP.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 1–2 years of experience as an Executive Assistant, Personal Assistant, Admin Officer or a similar coordination role.
• Previous experience supporting senior management in a corporate environment is preferred.

Required skills