Executive Assistant - Virtual Sales Coordinator

About the role

A fast-growing global compliance automation and cybersecurity consultancy is looking for a detail-oriented, articulate and proactive Executive Assistant to join its consulting team. The role is fully remote and hybrid, bridging sales management, proposal operations and client engagement. You will manage the sales pipeline end to end, from CRM updates and operational tasks to drafting client proposals and supporting client calls.

Key responsibilities

• Join client calls, discovery calls and alignment sessions with technical leads, and present service pitches, company overview decks and retainer models
• Capture client requirements, audit timelines and scope requests during meetings
• Draft and issue Statements of Work, service proposals and pricing quotes, and track scope changes and add-ons
• Coordinate invoice issuance and contract sign-offs, handing off to onboarding
• Maintain HubSpot pipeline hygiene: deal stages, meeting notes, task reminders and lead status
• Keep project boards, monthly deliverables and team action items organised in Notion
• Nurture leads with post-meeting follow-ups by email and LinkedIn

Required profile

• 2+ years in B2B sales coordination, sales operations or executive virtual assistance in consulting, tech or SaaS
• Exceptional written and spoken English, with camera confidence and presentation skills
• Understanding of B2B service packages, fixed-price engagements, monthly retainers and proposal lifecycles
• Possesses a polished, executive-ready presence on calls with international stakeholders

Required skills

• HubSpot CRM (deal management, task scheduling, pipeline tracking)
• Notion (database views, task boards, workspace management)
• Familiarity with G-Suite / Microsoft Office

What we offer

• Flexible Friday schedule and a dedicated weekend (Saturday and Sunday off)
• 21 days of paid time off per year
• Team off at the end of the year
• Wellness app access
• Work with international clients in EMEA, APAC and the US
• Working hours from 10am UK time onwards, with some flexibility for meetings