Executive Secretary to CEO (Lahore)

About the role

We are seeking a proactive Executive Secretary to support the CEO of Hightech Solutions in Lahore. The role involves managing the CEO’s schedule, handling communications, and ensuring smooth operation of executive activities.

Key responsibilities

• Manage and maintain the CEO’s calendar, including appointments, meetings, and travel arrangements.
• Prepare, edit, and format correspondence, presentations, and other documents.
• Conduct research and compile data for reports and presentations.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Organize and coordinate events, conferences, and board meetings.
• Handle confidential information with discretion and professionalism.
• Prepare agendas, take minutes, and distribute meeting notes.
• Assist with the preparation of reports and presentations.
• Monitor and respond to emails on behalf of the CEO.
• Maintain office supplies inventory and place orders as necessary.

Required profile

• 3‑5 years of proven experience as an executive secretary or in a similar administrative role supporting senior executives.
• Strong organizational, time‑management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast‑paced, high‑pressure environment.
• Professional demeanor, appearance, and a high level of confidentiality.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Certification in Office Management or equivalent is a plus.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.