Manager – Administration (Shipping, Logistics & Supply Chain)

About the role

A reputable organization in the shipping, logistics and supply chain sector is looking for an experienced Manager – Administration to lead group‑level administrative functions, facilities, procurement, vendor management and government liaison.

Key responsibilities

• Oversee daily administrative operations and lead the administration team.
• Manage government liaison and compliance matters, including Customs, EOBI, SESSI, labour certifications and utility authorities.
• Supervise office facilities, maintenance, repairs, renovations and new premises setup.
• Manage vendor relationships, procurement coordination, rate negotiations and contract administration.
• Oversee fixed assets, inventory control, asset transfers, disposal and record keeping.
• Coordinate business travel, accommodation and corporate events.
• Manage company vehicles, maintenance, insurance, documentation and fuel cards.
• Develop, implement and review administrative SOPs to improve operational efficiency.
• Monitor petty cash, office supplies, stationery, groceries and housekeeping operations.
• Manage administrative projects, including budgets, timelines, vendor coordination, approvals and execution.
• Coordinate with HR, Finance, Procurement, IT and Audit to resolve operational matters.

Required profile

• Degree in Business Administration or a relevant discipline; MBA/MPA preferred.
• 5–8 years of relevant administration experience, including 1–2 years in a senior leadership role.
• Proven experience in facility management, procurement, vendor negotiations, asset management and administrative project handling.
• Knowledge of government liaison, regulatory compliance, fleet management and travel administration.
• Strong leadership, negotiation, analytical and problem‑solving abilities.