Office Coordinator - Administrative & Tender Management

About the role

MEDVISION is seeking a well‑organized Office Coordinator to oversee daily office operations, manage tender documentation, and provide comprehensive administrative support. The role focuses on ensuring smooth workflow, accurate record‑keeping, and compliance with public tender regulations.

Key responsibilities

• Coordinate and manage daily office activities to maintain efficient workflow.
• Prepare, review, and ensure compliance of public tender documents with ePAD and PPRA regulations.
• Maintain detailed records of freight shipments, customs processes, inventory, and payment transactions.
• Create and update reports, expense sheets, and customer databases using advanced Excel techniques.
• Develop professional presentations and correspondence using Word and PowerPoint.
• Liaise with vendors, clients, and internal teams to facilitate operational coordination.
• Manage company social media accounts and support online sales activities.
• Monitor office supplies, organize documentation, and maintain filing systems.
• Assist in analytical reporting and data collection for decision‑making.

Required profile

• Minimum of 2 years of experience in office coordination or administrative roles.
• Strong organizational, communication, and analytical abilities.
• Attention to detail and ability to meet deadlines.

Required skills

• Microsoft Excel (advanced)
• Microsoft Word
• Microsoft PowerPoint