Office Coordinator (Landscape & Horticulture)

About the role

We are looking for a highly organized and versatile Office Coordinator to act as the central hub of our landscape and horticulture business. You will bridge administration, finance, and field operations, ensuring smooth information flow and supporting both office staff and field teams.

Key responsibilities

• Prepare and send accurate invoices for various business segments and follow up on outstanding payments.
• Collect, verify, and reconcile expense receipts against project budgets.
• Manage petty cash, process cash requisitions, and support payroll by collating timesheets.
• Assist in procurement of plants, soil, and hard‑scape materials, maintaining vendor databases.
• Maintain logs for company vehicles and equipment, schedule maintenance, and handle registrations/insurance.
• Create and manage physical and digital project files, ensuring proper documentation.
• Serve as primary liaison between office and site supervisors, providing necessary administrative resources.
• Oversee office upkeep, supplies, utilities, and act as first point of contact for clients and callers.
• Manage senior management calendars, schedule client consultations and site visits.

Required profile

• Strong organizational and multitasking abilities.
• Experience handling finance‑related tasks such as invoicing, expense tracking, and petty‑cash management.
• Familiarity with procurement processes and vendor coordination.
• Excellent communication skills for internal and client interactions.
• Ability to maintain accurate records and documentation.

Required skills