Project Management Support Assistant (HTMS)

About the role

The Project Management Support Assistant executes administrative transactions for project operations, processing project documentation, logistics arrangements, procurement requests and reporting tasks in line with rules, regulations and Standard Operating Procedures (SOPs). The role works under the direct supervision of the Associate Programme Officer (HTMS - Human Trafficking and Migrant Smuggling), with guidance from the Programme Coordinator and overall supervision by the Country Representative.

Key responsibilities

• Support project planning, implementation, monitoring and reporting, and maintain project tracking tools for deliverables, contracts, travel, workshops and grants
• Prepare reports, briefing materials, presentations and meeting minutes, and ensure proper filing and archiving of project documents
• Organize logistics for meetings, workshops and events, including travel, accommodation and catering, and prepare travel authorizations
• Liaise with vendors, participants and subject matter experts on logistical and activity arrangements
• Verify invoices and contractual deliverables for payment processing, maintain procurement and payment tracking spreadsheets, and follow up on procurement and payment requests
• Support training sessions, knowledge-sharing activities and Communities of Practice, and help compile information and research for reporting

Required profile

• Secondary school (or equivalent) with 4 years of relevant experience, or a Bachelor's degree (or equivalent) with 0 years of experience
• Relevant experience in project management or similar fields
• Experience in project budgeting, payment processes and familiarity with procurement and inventory processes
• Desired: some experience in a UN system organization

Required skills

• Demonstrable proficiency in collaboration and productivity tools such as MS Office and G-Suite
• Web-based management systems