Assistant Manager – Administration

About the role

We are seeking an experienced Assistant Manager – Administration to oversee and coordinate the organisation’s administrative and workplace support activities. The role covers office administration, facilities, fleet, vendor coordination, contracts, inventory and general support services, ensuring smooth operations and continuous improvement.

Key responsibilities

• Manage day‑to‑day administrative activities across offices and operational locations.
• Oversee office facilities, maintenance, utilities, housekeeping, security and other workplace support services.
• Coordinate fleet activities including vehicle allocation, maintenance schedules, fuel monitoring and documentation.
• Manage vendor relationships to ensure timely delivery of services according to agreements.
• Maintain contracts, service agreements, renewals, purchase requests and vendor documentation.
• Prepare regular reports on administration, facilities, fleet, expenses, vendor performance and inventory.
• Identify cost variances, suggest efficiency improvements and monitor administrative expenses.
• Develop and improve SOPs, workflows and approval processes for greater consistency.

Required profile

• Minimum 5 years of relevant experience in administration, facilities or corporate support services; 8 + years preferred.
• Bachelor’s degree in Business Administration, Management, Public Administration or related field; Master’s degree preferred.
• Proven experience in vendor management, facilities coordination, fleet administration and contract management.
• Strong analytical and reporting abilities with attention to detail.

Required skills

• Microsoft Excel for reporting, tracking and data analysis.
• Power BI or similar reporting/dashboard tools (advantage).