Document Controller

About the role

We are seeking an experienced Document Controller to manage project documentation, coordinate with consultants, contractors, PMC teams and internal stakeholders, and ensure smooth administration of all project records.

Key responsibilities

• Manage the project EDMS (Aconex, Procore, or similar) – document registration, tracking, transmittal, workflow setup and version control.
• Coordinate drawings, RFIs, correspondence, reports, approvals and maintain both digital and physical archives.
• Monitor submissions, approvals and outstanding actions, providing regular status reports to project management.
• Support preparation and quality control of official correspondence, reports and meeting minutes.
• Provide office coordination, scheduling, follow‑ups and administrative support to the project leadership team.
• Coordinate contractor/consultant payment follow‑ups with supply chain and finance.
• Assist pre‑contract activities such as RFPs and agreement preparation.

Required profile

• 8‑10 years of experience in document control and project coordination within construction, developer or PMC environments.
• Bachelor’s or Master’s degree in Project Management, Business Administration or a related field.
• Experience with large‑scale, high‑rise or mixed‑use projects is preferred.
• Strong knowledge of EDMS and document control workflows; Aconex/Procore certification is a plus.
• Excellent organizational, communication and time‑management skills with strong attention to detail.

Required skills

• Aconex
• Procore