Executive Assistant - Project Coordinator

About the role

As an Executive Assistant / Project Coordinator you will support the CEO, COO and CFO of a US‑based client, acting as a trusted right‑hand in a fast‑paced virtual environment. You will blend high‑level executive assistance with cross‑functional project coordination to keep leadership focused on strategic priorities.

Key responsibilities

• Manage complex executive calendars, schedule meetings across multiple time zones and resolve conflicts proactively.
• Prepare briefing materials, reports, presentations and strategic communications for senior leadership.
• Handle high‑level email and phone correspondence while maintaining strict confidentiality.
• Support cross‑functional initiatives from planning through execution, tracking deliverables, timelines and follow‑ups.
• Draft meeting agendas, capture notes, manage action items and ensure alignment among stakeholders.
• Identify process‑improvement opportunities and propose structured recommendations.
• Produce high‑quality internal and external communications, including presentations and webinar support.

Required profile

• Minimum 3 years of experience in executive support, project coordination or a similar high‑level administrative role (C‑suite support preferred).
• Highly proactive, forward‑thinking and able to anticipate leadership needs.
• Polished, confident communicator with exceptional written and verbal skills.
• Strong multitasking and organizational abilities, capable of handling multiple priorities simultaneously.

Required skills