Executive Assistant to CEO – Calendar & Travel Management

About the role

The Executive Assistant will support the CEO by managing a complex calendar, arranging travel, and ensuring smooth communication across the organization. This onsite position in Islamabad requires a professional who can handle confidential information and act as a reliable liaison between the CEO’s office and internal and external stakeholders.

Key responsibilities

• Maintain and organize the CEO’s calendar, scheduling meetings, board sessions and events with precision.
• Coordinate domestic and international travel, including flights, accommodations, and detailed itineraries.
• Handle incoming and outgoing communications, prioritize correspondence and draft responses on behalf of the CEO.
• Prepare meeting materials, set agendas, take accurate minutes and distribute relevant documents.
• Ensure strict confidentiality of all sensitive information and executive documentation.
• Facilitate coordination with internal teams and external partners to guarantee seamless project follow‑up.
• Develop and maintain an efficient document management system for easy retrieval.
• Anticipate the CEO’s needs, proactively resolve scheduling conflicts and logistical issues.

Required profile

• Minimum four years of experience in an executive support or senior administrative role.
• Polished professionalism with excellent written and verbal communication in both Urdu and English.
• Strong multitasking ability, attention to detail and a high level of discretion.
• Well‑groomed appearance and a proactive, self‑motivated attitude.

Required skills

• Proficiency in calendar management tools (e.g., Outlook, Google Calendar).
• Experience with travel booking platforms and itinerary planning.
• Ability to draft and edit professional correspondence and meeting minutes.