Executive Assistant to Director/Founder

About the role

We are seeking a proactive Executive Assistant to support the Director/Founder of a fast‑growing organization of 60+ people. The role acts as the primary gatekeeper, ensuring smooth communication flow and anticipating operational needs.

Key responsibilities

• Manage, sort and prioritize the Director’s inbox, responding where appropriate and flagging high‑priority items.
• Serve as the first point of contact for senior leadership, gathering updates and filtering queries before they reach the Director.
• Track cross‑functional projects, monitor deadlines and hold senior staff accountable to KPIs.
• Identify minor operational issues, investigate, and either resolve independently or present solutions to the Director.
• Own the Director’s calendar, schedule purposeful meetings and maintain a prioritized to‑do list.
• Prepare briefing materials, agendas and context for critical meetings.
• Draft professional correspondence, proposals and internal memos.
• Organize and maintain digital filing systems and action items from leadership meetings.

Required profile

• 1‑2 years of experience as an Executive Assistant, Operations Coordinator or Project Manager.
• Experience supporting an entrepreneur or working across multiple business units.
• Strong organizational skills with the ability to anticipate needs.
• Excellent written and verbal communication.

Required skills