Head of Administration - Fintech

About the role

Eila Solutions is hiring on behalf of its client for a senior administrative leader to oversee group-wide administration, facilities, fleet, property management, budgeting and support services across multiple locations. The position is based in Kharian, Pakistan, full time, onsite, with working hours from 1:00 PM to 10:00 PM.

Key responsibilities

• Develop and implement administration strategies, policies, SOPs and performance KPIs aligned with business objectives.
• Manage administrative budgets, forecasting, cost analysis and expense optimisation.
• Oversee office operations, facilities, utilities, housekeeping, security and maintenance.
• Manage the company fleet, including vehicle allocation, fuel, insurance, registration and maintenance.
• Oversee company-owned and leased properties, lease agreements, renewals, renovations and facility upgrades.
• Negotiate and manage vendor contracts while ensuring service quality and cost efficiency.
• Maintain asset registers and ensure compliance with company policies, legal requirements and audit standards.
• Coordinate with HR, Finance, IT, Procurement and business heads to resolve administrative matters.
• Lead and develop the administration team, and prepare management reports on administrative costs, performance, risks and improvement opportunities.

Required profile

• Bachelor's degree in Business Administration, Management, Finance or a related field; MBA preferred.
• 10+ years of administration experience, including at least 3 years in a senior leadership or head-of-function role.
• Proven experience in budgeting, forecasting and cost management.
• Experience in a group company or multi-location environment is an advantage.

Required skills

• Strong hands-on expertise in office administration, fleet, property and facilities management.
• Knowledge of lease agreements, vendor contracts, asset management and administrative controls.
• Advanced MS Excel skills and familiarity with ERP, HRMS or asset management systems.
• Excellent leadership, negotiation, problem-solving and stakeholder management skills.