Remote Administrative Assistant

About the role

We are seeking a Remote Administrative Assistant to provide comprehensive virtual support to our accounting and professional services team. The role ensures smooth day‑to‑day operations, handling communications, scheduling, document management and basic finance tasks from a home office.

Key responsibilities

• Manage email inboxes and virtual inquiries, routing messages to appropriate team members.
• Coordinate calendars, schedule virtual meetings, appointments and client consultations across multiple time zones.
• Prepare, proofread and update correspondence, templates, reports, Word documents, Excel workbooks and other business materials.
• Maintain and organize the firm’s electronic filing system, ensuring accurate and accessible document storage.
• Upload, organize and manage client documentation within secure digital databases.
• Support accounts receivable and accounts payable processes, including invoice tracking and payment follow‑ups.
• Communicate professionally with clients and internal staff via phone, email and virtual platforms.
• Assist with special projects and additional administrative duties to sustain remote operations.

Required profile

• Minimum one year of administrative or virtual assistant experience.
• Ability to work afternoon to evening hours.
• Previous remote work experience is an asset.
• Basic knowledge of Canadian tax returns preferred.
• Reliable high‑speed internet connection and a dedicated home office workspace.

Required skills

• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams).
• Experience with cloud‑based collaboration tools.
• Strong typing speed (50+ words per minute).
• Familiarity with digital document management systems and electronic filing processes.
• Basic experience with accounting software such as Caseware, Profile or QuickBooks is an asset.