Travel Executive – Global Visa & Travel Management

About the role

We are looking for a Travel Executive to lead our global corporate travel, visa and immigration operations. The role supports seamless employee mobilization across multiple international project sites, ensuring compliance and cost‑effective solutions.

Key responsibilities

• Manage end‑to‑end visa and immigration matters, including new visas, renewals, extensions, cancellations, quotas and compliance across all territories.
• Develop cost‑effective visa solutions and proactively handle complex, delayed or urgent visa cases.
• Maintain up‑to‑date visa and travel guidelines, trackers, expiry schedules and country‑specific requirements.
• Coordinate with immigration consultants, agents, embassies, government authorities and front‑office teams on visa‑related matters.
• Arrange business travel, including air tickets, accommodation, airport transfers, car rentals and other travel requirements.
• Oversee travel insurance, medical claims, reimbursements and related follow‑ups.
• Negotiate with travel agencies, hotels, transportation providers and other vendors to optimise travel costs.
• Monitor travel and visa expenditure, identify savings opportunities and provide periodic cost analysis and management reporting.
• Ensure compliance with immigration regulations, visa conditions and company travel policies.
• Support management and front‑office teams with travel advisory and visa feasibility assessments for new projects and international assignments.
• Maintain centralised records of travel and visa costs to support budgeting, forecasting and decision‑making.
• Manage quarterly and annual budgeting, variance analysis and management reporting.
• Identify improvement opportunities, highlight operational gaps and implement corrective actions to improve efficiency.
• Oversee general administration matters, office utilities, mobile connections, payments and issue resolution.
• Coordinate employee and site‑engineer accommodation, local transportation and field passes across all territories.

Required profile

• Strong expertise in corporate travel, visa and immigration management.
• Proven experience in budgeting, cost analysis and financial reporting.
• Excellent cross‑functional coordination skills across international territories.
• Ability to manage multiple priorities and deliver timely solutions.
• Strong negotiation and vendor‑management capabilities.

Required skills