Assistant Director (Committee Management & Compliance)

About the role

Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA), which is being set up to strengthen Pakistan's agri-trade ecosystem through stronger regulatory oversight, facilitation and modernisation of food safety and trade processes. The Assistant Director supports the coordination of Board and committee meetings, the preparation of documentation, minutes and the tracking of decisions and compliance obligations, under the supervision of the Deputy Director.

Key responsibilities

• Support scheduling and logistics for Board and committee meetings, including calendars, notices, participant confirmations and meeting packs.
• Compile, format and quality-check agenda papers and presentations, ensuring completeness, consistent templates and proper indexing.
• Circulate meeting notices and papers to members and participants according to protocols and confidentiality requirements.
• Draft minutes, resolutions and action points, coordinate their review and finalise them for record.
• Maintain physical and digital repositories of agendas, papers, minutes, resolutions, attendance and correspondence with version control and controlled access.
• Keep decision and action trackers for the Board and committees, follow up on progress and flag delays or risks.
• Track statutory and governance compliance, including record retention, reporting obligations, disclosures and conflict-of-interest documentation.
• Handle official communications with Board and committee members and internal stakeholders, keeping things professional and confidential.
• Help develop governance templates, meeting pack formats and documentation SOPs, and assist in adopting digital workflows such as a board portal or document management system.

Required profile

• Master's or Bachelor's degree (minimum sixteen years of education) in Law, Management Sciences, Public Administration or a related discipline.
• At least 4 years of relevant experience in secretarial/governance support, legal/compliance or corporate administration roles.

Required skills

• Strong drafting, formatting and document management skills.
• Ability to work with high confidentiality.