Manager Administration

About the role

10Pearls, a global digital engineering partner, is looking for an experienced Manager Administration to oversee administrative operations, facilities management, health and safety compliance, vendor management and legal coordination. The role keeps day-to-day office operations running smoothly, maintains a safe and compliant workplace, optimizes vendor relationships and supports business continuity across office facilities.

Key responsibilities

• Lead and manage overall administrative and facility operations so the office runs efficiently.
• Ensure compliance with health, safety, security and environmental standards across all facilities.
• Develop, implement and monitor workplace health and safety policies and emergency response procedures.
• Oversee facility maintenance, repairs, utilities, housekeeping, transportation and office services.
• Manage vendor selection, contract administration, performance evaluation and price negotiations.
• Support business functions, company events, meetings and employee engagement initiatives.
• Coordinate with legal teams and external stakeholders on leases, contracts, regulatory requirements and other administrative legal matters.
• Prepare and manage departmental budgets, forecasts and expense controls.
• Maintain administrative policies, procedures and process improvements, and keep company assets, records and documentation up to date.
• Lead administrative staff and service providers, build relationships with internal stakeholders, and identify cost savings, operational improvements and risk mitigations.

Required profile

• Bachelor's degree in business administration, management or a related field.
• 10-12 years of experience in administration, facilities management or corporate services, including at least 3-5 years in a managerial role.
• Hands-on experience in health and safety compliance and workplace risk management.
• Proven expertise in vendor management, contract administration and commercial negotiations.
• Understanding of legal documentation, compliance requirements and regulatory standards for administration and facilities.
• Experience in budget planning, cost control and operational reporting.

Required skills

• Strong leadership, stakeholder management and team management skills.
• Excellent problem-solving, organizational and communication abilities.
• Proficiency in Microsoft Office and administrative management tools.