Executive Assistant to CEO

About the role

Aigenics is looking for a highly organized, professional and discreet Executive Assistant to provide comprehensive administrative and operational support to its CEO. The role is based in Karachi and involves reporting to either the MACHS or DHA Phase 5 office, depending on the CEO's schedule.

Key responsibilities

• Manage the CEO's highly active calendar, including scheduling and coordinating appointments, meetings and engagements.
• Coordinate domestic and international travel, including itineraries, accommodation, transportation and required documentation.
• Draft, prepare and manage business and personal correspondence, reports, presentations and other documents, as well as acknowledgement letters and other communications.
• Coordinate weekly management meetings, including scheduling, preparation and follow-ups.
• Maintain strong and professional relationships with internal and external stakeholders.
• Handle sensitive information with the highest level of confidentiality and discretion, and provide additional administrative and coordination support as required.

Required profile

• Bachelor's degree from a recognized institution.
• Relevant professional experience as an Executive Assistant, Personal Assistant or in a similar role.
• Proven ability to coordinate and manage international travel arrangements.
• Experience planning and coordinating meetings, conferences and other corporate events.
• Excellent verbal and written communication skills.

Required skills

• Advanced computer skills, particularly Microsoft Word, PowerPoint and Excel.
• Familiarity with office equipment, digital tools and applications, including electronic calendars and office machines.
• Excellent organizational, planning and time management skills.
• Attention to detail, accuracy, interpersonal skills and the ability to prioritize multiple tasks in a fast-paced environment.

To apply, interested candidates should send their resume by email, mentioning the position; queries can be directed to the company by phone.