Part-Time Executive Assistant & Operations Coordinator (Remote)

About the role

Inverness News is looking for a highly organised and proactive Part-Time Executive Assistant and Business Operations Secretary to support the day-to-day administration and operations of a diverse portfolio of businesses. The position is remote and flexible, based in Pakistan, with about five hours of work per day, Monday to Saturday, often aligned with UK business hours. It suits someone who can work independently with minimal supervision, in sectors such as property management, retail and short-term accommodation.

Key responsibilities

• Build, maintain and enhance Google Sheets for stock control, sales analysis, bookkeeping, expenses and reporting
• Enter, organise, clean and analyse business data using advanced spreadsheet functions such as VLOOKUP, XLOOKUP, IF, SUMIFS, COUNTIFS, FILTER and QUERY
• Identify and correct data errors, reconcile discrepancies and improve spreadsheets and administrative workflows
• Draft, proofread and organise emails and correspondence in British English, and operate online accounts and secure logins discreetly
• Carry out online research and propose practical solutions to unfamiliar problems
• Maintain task lists, project trackers and records of outstanding matters, and give regular status updates with screenshots or photos
• Track and report working hours and availability, and suggest process improvements
• Keep confidential sensitive business, financial and personal information and complete UK company administration verifications securely
• Manage several projects across different industries without compromising quality or deadlines

Required profile

• Strong attention to detail, confidentiality and professionalism
• Independent problem-solving ability and integrity when handling sensitive information
• Ability to adapt to shifting priorities and work autonomously

Required skills

• Advanced Google Sheets (VLOOKUP, XLOOKUP, IF, SUMIFS, COUNTIFS, FILTER, QUERY)
• Executive secretarial support and data management