Office Assistant (Legal)

About the role

Pakistan Single Window (PSW) is recruiting on behalf of the National Agri-Trade and Food Safety Authority (NAFSA) for an Office Assistant (Legal) based in Karachi. NAFSA is being set up as a national initiative to strengthen Pakistan's agri-trade ecosystem through better regulation, facilitation and modernisation of food safety and trade processes. The selected person will join NAFSA's foundational team, helping build its systems, processes and institutional capabilities.

Key responsibilities

• Provide clerical and administrative support to the Legal Directorate, including drafting and typing routine correspondence, formatting documents and supporting dispatch and receipt tracking under supervision.
• Maintain physical and electronic filing systems for litigation case files, contracts, legal opinions, notices and correspondence, with proper indexing, version control and retrievability.
• Update case registers, hearing calendars, cause-list trackers and contract/documentation logs as directed by the Legal Section Head.
• Support preparation of hearing and meeting bundles by printing, scanning, photocopying, binding and organising pleadings, annexures, evidence documents and reference materials, and ensure timely dispatch to counsel, courts and stakeholders.
• Manage incoming and outgoing mail, including recording, routing, follow-ups and delivery acknowledgements.
• Support scheduling and logistics for meetings and hearings, including venue coordination, document circulation and basic minutes and action trackers.
• Keep sensitive legal documents confidential and secure, with controlled access and safe custody of originals.
• Carry out other duties assigned by the Legal Section Head, Deputy Director or Director Legal.

Required profile

• Intermediate (twelve years) or equivalent education; a bachelor's degree is preferred.
• Minimum 2 years of relevant office support experience.
• Discretion and good judgment.

Required skills

• Basic computer skills.
• Record-keeping skills.

To apply, candidates should use the application link provided by Pakistan Single Window.