Office Coordinator

About the role

ICTHM, a hospitality and tourism education institution serving students in the Islamabad-Rawalpindi region, is looking for an organized Office Coordinator to support day-to-day administration at its Rawalpindi location. This is an on-site role suited to a dependable, service-minded professional who can manage competing priorities and contribute to a welcoming learning environment.

Key responsibilities

• Coordinate daily office operations, keep records organized and support accurate document filing.
• Assist with scheduling meetings, appointments and institutional activities, and communicate arrangements to relevant teams.
• Welcome visitors and respond to routine inquiries professionally, directing requests to the right staff member.
• Prepare correspondence, reports, forms and other administrative materials using office software.
• Support faculty and management with routine coordination, including meeting logistics and follow-up on assigned tasks.
• Monitor office supplies, arrange replenishment when needed and help keep the workplace tidy and efficient.
• Handle sensitive institutional information with discretion and follow established office procedures.

Required profile

• Strong organization, time management and attention to detail when handling records and administrative tasks.
• Clear, courteous written and verbal communication and confidence assisting visitors and answering routine inquiries.
• Professional discretion with confidential documents and institutional information.
• Resourceful problem-solving, reliability and the ability to prioritize tasks in a busy education setting.
• Collaborative approach when supporting management, faculty, students and visitors.

Required skills

• Working knowledge of office software, including word processing, spreadsheets, email and calendar tools.
• Ability to prepare and format correspondence, reports, forms and meeting materials accurately.
• Practical scheduling and coordination skills, including arranging meetings and tracking follow-up actions.