Deputy Manager Administration & Procurement

About the role

KDSP's Karachi chapter is looking for a Deputy Manager Administration & Procurement to manage procurement across its chapters, oversee facilities and office administration, and lead the administration team. The role also covers event logistics, vendor relations and compliance with organizational procedures.

Key responsibilities

• Manage and execute procurement: vendor sourcing, RFQs, comparative statements, negotiations, purchase orders, delivery coordination and follow-ups in line with approved procedures.
• Build and maintain relationships with suppliers, service providers, utility companies and internal stakeholders, and monitor vendor performance.
• Oversee the upkeep of premises, including housekeeping, security systems, CCTV, internet connectivity and other infrastructure, through regular site visits and inspections.
• Coordinate and monitor maintenance, verify completed work, monitor service quality and resolve maintenance complaints.
• Monitor petty cash use, maintain asset inventories and complete administrative and financial documentation with the Finance team.
• Plan and run administrative and logistical arrangements for internal and external events and programs.
• Supervise the administration team, assign responsibilities and monitor task completion.
• Follow up on pending tasks, complaints, maintenance requests and procurement deliveries, and ensure compliance with policies, procurement procedures and regulatory requirements.

Required profile

• Bachelor's degree from an HEC-recognized institute.
• 3-4 years of relevant work experience.
• Excellent administrative and leadership skills.
• Strong written and verbal communication and time management skills.
• Proficiency with computers, email and MS Office applications.