Tender Specialist

About the role

The Tender Specialist manages the complete tendering process, from identification and documentation to submission and follow-up, ensuring accuracy, compliance and timely execution in coordination with Sales and other departments. The role suits someone with hands-on tender management experience, preferably in healthcare, pharmaceuticals, medical devices or diagnostics.

Key responsibilities

• Identify and monitor tender opportunities through EPADS, government portals, hospitals and other procurement platforms.
• Manage the full tender lifecycle: hunting, evaluation, preparation, compilation, submission and follow-up.
• Prepare and review tender documents, bidding forms, declarations, authorization letters and other correspondence.
• Ensure accurate and timely submission of technical and financial bids in line with tender requirements.
• Handle EPADS registration, document uploading, electronic bidding and online submissions.
• Review specifications, eligibility criteria and terms, and flag potential compliance gaps.
• Respond to tender clarifications, queries, grievances, objections and evaluation correspondence.
• Coordinate with Sales, Finance, Supply Chain, Regulatory Affairs and other business units on product specs, pricing, approvals and supporting documents.
• Develop tender response strategies and maintain standard templates, baselines and checklists.
• Maintain records of submitted, awarded, rejected and upcoming tenders, bid securities and performance guarantees.
• Use SAP for tender-related activities and prepare status reports with timely follow-ups.

Required profile

• Bachelor's degree in Medical Sciences or Biomedical Engineering.
• 2-3 years of proven tender management and documentation experience, preferably in healthcare, pharmaceuticals, medical devices or diagnostics.
• Practical knowledge of government and private-sector tendering procedures.
• Hands-on experience with EPADS is highly preferred.

Required skills

• EPADS and e-procurement platforms; SAP working knowledge.
• Proficiency in MS Office, especially Excel and Word.
• Good understanding of healthcare terminology (medical devices, diagnostics, pharmaceuticals).
• Strong drafting, documentation and correspondence skills.
• Attention to detail, accuracy and ability to meet tight deadlines.